BotanyBotany
DanceDance
Cultural HistoryCultural History
ZoologyZoology
TheatreTheatre
MusicMusic
Natural HistoryNatural History
ArtArt
Home > Job Board

Job Board

Only SCFD funded organizations and selected partner agencies are eligible for submitting their job postings to this Board. If you would like to submit your posting, please email the position information, including application deadline, to scfd@scfd.org

Education Programs Manager

The Colorado Ballet seeks an Education Programs Manager. Reporting to the Director of Education & Community Partnerships, the Education Programs Manager is responsible for staffing and administrating after-school programming, as well as scheduling and teaching various dance classes and workshops.  Specifically, the Education Programs Manager:

  • Workshops and Residencies:  Develops, schedules and teaches dance and dance integrated classes and workshops in a wide range of styles to a variety of age groups/abilities; studies trends in dance education and dance therapy for populations with special needs;
  • After-School Programs:  Recruits, hires, trains, schedules and evaluates teaching staff; serves as contact person for up to 15 teaching staff and numerous school teachers/administrators; collects attendance and payroll information and completes contracts and grant reports; orders and distributes dance clothing for 300+ students;
  • Community Liaison:  Represents Colorado Ballet and dance/dance education in the cultural, education, and human service communities at appropriate venues, meetings and events; and works with other organizations to develop collaborative projects and partnerships to enhance arts education.

Qualifications:  The Education Programs Manager will work closely with children, teachers, school administrators, and other partners in education and the arts. Strong background in ballet and other dance styles and traditions required; ability to work with students of all ages and abilities and flexible evening and weekend availability a must. Experience working in public schools and Spanish proficiency desired.

Please submit a resume and cover letter to hr@coloradoballet.org.  Colorado Ballet is an Equal Opportunity Employer.

On-Call Security Officers

Security officers are assigned to the Denver Art Museum’s galleries for the protection of the artwork and to assure a safe and enjoyable experience for all visitors, employees and volunteers.    On-call Security Officers are assigned as substitutes for full-time security staff who are on vacation or sick.  They are also assigned on an as needed basis to meet temporary security requirements of the museum.  On-call officers work a varied unpredictable schedule and their schedules vary week-to-week. 

Essential Duties/Responsibilities:  Security officers are responsible for the enforcement of established museum general policies and procedures; for enforcement of life safety and fire codes; for the enforcement of museum security policy; for theft and crime prevention; for response to all emergency situations to assure a positive visitor experience for all.

Supervisory Duties:  None

Job Qualifications:

  • Knowledge, Skill And Ability:  Speak, understand, read, and apply the English language;  Ability to read, understand and apply written procedure and policy;  able to compose a basic incident report using common industry standards; no criminal convictions of theft, burglary, rape, robbery, assault, harassment, child/sexual abuse or drug related offenses or any other crime indicating moral turpitude.
  • Education or Formal Training:   High School/GED
  • Required Training and Certifications:  Merchant Business Guard License from the City and County of Denver.    The completion of the in-house training curriculum for gallery officer. 
  • Experience:   Previous security experience preferred but not necessary.
  • Material and Equipment Directly Used:  Two-way radio, personal computer, and flashlight.
  • Working Environment/Physical Activities:  May be called upon to handle emergency or crisis situations.  Is subject to long irregular hours, and is exposed to potential danger from assault/hazards and long periods of inactivity.
  • Physical Requirements:  The ability to lift 10-25 pounds; ability to drag 150 person for minimum of 25 feet; hear a normal conversation, or radio traffic in a typical environment; able to lift and operate to discharge a 10lb fire extinguisher; able to climb building stairs, a minimum of 3 floors without stopping in 90 seconds; standing; walking; carry; pushing; climbing; balancing; kneeling; crouching; stooping; reaching handling; seizing; grasping or otherwise working with hands; fingering, picking, punching or otherwise working with fingers; feeling; talking; hearing; repetitive motions; eye / hand / foot coordination to adequately perform all required duties; the ability to see distance and space relationships; the ability to see peripherally; the ability to distinguish and identify different colors.  Accommodation: Contact lenses or Glasses. 

This is an on-call, part-time position with no benefits.  Posting closes on August 6, 2014. If you are interested in this position, please email your cover letter and resume to: hrcoordinator@denverartmuseum.org  In the subject line of your email, please list your name first followed by the position you are interested in obtaining.

It is the policy of the Denver Art Museum to prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, gender, veteran status, political service, affiliation or disability.

Hosts

The Denver Museum of Nature & Science is searching for Hosts. This position is primarily responsible for providing outstanding guest service by accurately monitoring Museum access, ushering in the IMAX and Gates Planetarium theaters, and could include cashiering, data entry and school entrance greeting. The position will also provide guests with up-to-date information about the Museum, IMAX Theater, Gates Planetarium and Temporary Exhibits in a friendly and professional manner. Successful candidates will be Welcoming, Available, Helpful, Knowledgeable and Efficient.

Applicants must also be able to go up and down stairs in the IMAX and Planetarium theaters and move quickly entering and exiting theaters multiply times per day. Candidates must have at least 6 months of experience working with customers face to face and at least 6 months working in a fast paced environment. Candidates must also be able to work weekends, holidays and evenings. 

Spanish Bi-Lingual a plus.

Application Instructions

Please complete application via www.dmns.org no later than August 1, 2014.
No phone calls please.

The Denver Museum of Nature & Science is an equal opportunity employer. The Museum is dedicated to the goal of building a culturally diverse staff committed to serving the needs of all our visitors and we encourage applications from individuals of all backgrounds.

Associate Director of Development/Special Events

The Denver Center for the Performing Arts is accepting applicants for the position of Associate Director of Development/Special Events.   Actively participates in fundraising for DCPA which supports programs including productions, outreach and education.  Directs all fundraising events and volunteer activities. duties include:

  • Works to ensure Corporate and Events Sponsorships, Foundations Grants, and Individual Giving.
  • Directs all fundraising special events to ensure consistent, high quality events.
  • Identifies, cultivates, solicits and manages relationships and gifts from various sources.
  • Develops personal relationships with volunteers resulting in contributions, memberships and ticket sales.
  • Participates in planning and establishing fundraising strategies, goals and plans for the DCPA.
  • Develops annual goals identifying prospects and solicitation plans.

Requirements Include: Bachelor’s in liberal arts degree required, preferably marketing, arts management or business. A minimum of five (5) years fundraising capacity, demonstrable experience required. Expert knowledge of event planning in large arts or cultural institutions, preferably in a non-profit environment.  Previous experience in project management, analysis, research and development of new programs preferred. Strong writing, public speaking, proof reading, and editing experience required.  Expert knowledge in Microsoft products, including Word, Excel and PowerPoint.

This position is a full time benefited position.

Salary Range: Commensurate with experience.

Submit cover letter and resume and salary requirements via email to:

hrdirector@dcpa.org  by August 8, 2014

No Phone Calls Please.

The Denver Center for the Performing Arts is an Equal Opportunity Employer.

Guest Services Associate

The Children’s Museum of Denver has an opening for a part time Guest Services Associate to help ensure a positive experience for all members and guests of the Museum.  

Job responsibilities include:

  • Heavy cash register operations / cash handling for high volume admissions desk, gift shop, and cafe sales. Must be able to accurately balance cash register sales.
  • Opening and closing procedures for effective and accurate front desk and cafe operations
  • Daily cleaning, upkeep and stocking of gift shop, café and lobby areas
  • Membership application processing and check- in
  • Maintain clean and safe environment
  • Communicate with guests ensuring customer service issues are effectively addressed
  • Answer and direct incoming calls
  • Have knowledge of Microsoft Excel and Word and the ability to quickly learn our retail and ticketing programs

Applicant must have exceptional customer service and communication skills, friendly, helpful, enthusiastic and able to work well with a motivated team. Requires a minimum ONE year of customer service and retail cash handling/cash register experience preferred. Physical requirements: lifting up to 50 lbs. Bilingual is preferred.

FLSA Status:  Non Exempt, Part Time 20 hrs a week

Schedule: Flexible. Must be available to work weekends & holidays.

Must be available to work more hours, when needed for events & school breaks.                            

Salary:  $9.00 Hour

Please send resumes and cover letter to Bonnie Bosworth, Office Manager: (fax) 303-433-9520 or (email) bonnieb@cmdenver.orgNo phone calls please.

Development Director

This position will create a sustainable development office and system for Foothills Art Center by setting fundraising goals and plans to achieve those goals; and work closely with the executive director and board of directors to build and steward relationships, identify prospects, schedule cultivation activities, make and close asks.

Responsibilities:

Strategic Planning and Implementation

  • Create a multi-year fundraising strategy and implementation plan to meet organizational goals.
    • Grow operating capacity from $700,000 to $1,000,000
    • Establish an exhibition and education program working capital fund of $100,000
    • Create a long term capital construction and maintenance campaign in the range of $500,000-$1,000,000
  • Establish timelines and milestones, identifying roles and responsibilities, and track accountability.
  • Create metrics, report on progress; adjust fundraising plan to achieve results.

Development Program Management:  From the strategic plan, create a comprehensive development program and set priorities, schedules and procedures to attain fundraising goals. Work with staff and volunteers to support development activities.

  • Foster and lead an organizational culture for cultivation and stewardship of donors;
  • Establish and maintain fundraising programs for annual fund, memberships, major gifts, and legacy gifts;
  • Coordinate production of marketing and communication materials with staff and consultants including annual report, quarterly magazine, digital newsletters, and web site;
  • Produce cultivation and special events;
  • Manage and maintain development database;
  • Build a development team;
  • Report regularly on progress, achievements, obstacles, and difficulties; and
  • Institutionalize policies, practices and procedures through documentation and training staff and volunteers.

Working Environment:

Foothills Art Center includes a small, entrepreneurial staff with high performance capacity, ability to perform throughout a broad range of duties from administrative and operational tasks to high level donor cultivation and leadership activity.

Qualifications:

  • Bachelor degree or equivalent experience;
  • Five years experience with proven track record to achieve quota of over $1 million annually;
  • Knowledge of donor identification, solicitation, cultivation, asking and closing major gifts;
  • Demonstrated leadership and management skills and experience;
  • Resourceful, resilient, and persistent; ability to thrive in spite of limited resources and capacity;
  • Ability to cultivate a broad spectrum of donors and memberships;
  • Able to travel along the Front Range (95%), outside the Front Range (5%);
  • Strong interpersonal and communication skills including writing, speaking and conversing;
  • Proficient in Microsoft Office and GiftWorks or other development software
  • Passion for the visual arts and arts education; prior experience in a visual arts organization a plus;
  • Member of Association of Fundraising Professionals.
  • Can lift 30+lbs

About Foothills Art Center:

Located in historic downtown Golden, Foothills Art Center (FAC) leads and inspires the community through art, education, and cultural excellence. A nonprofit 501(c)(3) organization, Foothills Art Center is committed to delivering engaging exhibitions and diverse educational programs for adults and children. Founded in 1968 and an official member of the United States National Registry of Historic Buildings, the main gallery is housed in an 1872 Gothic style church and an 1892 Queen Anne style manse, set behind a sculpture garden designed by Saarinen Landscape Architecture. The Foothills Art Center Community Gallery is located next door, in Victorian era mansion built in 1899 by Perre O. Unger.

How to Apply

Qualified applicants may submit in PDF format a cover letter describing salary requirements, how the individual meets the qualification criteria of the position, and why he or she is interested in working at Foothills Art Center; a resume; and three references to Maryellen@foothillsartcenter.org. Please no phone calls.

 

Floor Staff Associate

Thank you for considering employment with WOW! Children’s Museum. WOW! is an equal-opportunity, non-profit 501(c)(3) organization that offers all employees a fun and friendly working environment. We are looking for professional, positive, customer service-oriented individuals from all backgrounds to join the Museum team. Help enrich the lives of children and families in the Metro Denver communities by joining our staff. College students and retirees are welcome. Training will be provided.

To apply, send your resume and cover letter to jennifer@wowchildrensmuseum.org.

JOB DISCRIPTION:

  • Title: Floor Staff Associate
  • Employee Classification: Non-exempt, part-time, hourly
  • Work Schedule: Approximately 12 hours per week – Must be able to work weekends!
  • Rate: $10/hour
  • Reports To: Guest Services Director
  • Job Purpose: Promote WOW! Children’s Museum’s mission by providing quality visitor experiences to children and their caregivers through exhibits, hospitality, Museum cleanliness, implementation of Museum safety procedures, and enhancing the visitor’s overall learning experience through customer service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

40% Maintains Quality Customer Service by:

  • ProvidIng hospitality to children and their caregivers by greeting each visitor, offering information, answering questions, and providing general assistance
  • Checking in customers, selling memberships, gift certificates, punch cards, or other Museum products
  • Communicating Museum policies to visitors
  • Providing Assistance with exhibits as needed

30% Maintains Overall Clean Museum Environment by:

  • Walking through Museum making sure all thru ways are clear of debris or obstacles; standard being every 30 minutes.
  • Upkeep of bathrooms, snack area, reusable exhibit products, spills, and general cleanliness
  • Cleaning props and exhibits throughout the day
  • Participating in prep and cleaning for field trips, parties, and classes
  • Providing assistance to Exhibits and Programming staff.

20% Maintains a Safe Museum Environment by:

  • Following and enforcing Museum standards and policies
  • Communicating any potential or active problems to the appropriate Museum staff
  • Assisting in lost child/caregiver response
  • Provide basic first aid as needed

10% Participates in Interdepartmental Collaboration and Training:

  • Attending all staff meetings as required
  • Keeping up to date on Museum policies, standards, and specific language
  • Participating in training sessions to review known material and learn new material
  • Assisting in additional tasks as assigned by supervisor or other Museum Directors.

JOB QUALIFICATION:

Education: High school diploma or GED required, A.A. or B.A. preferred
Experience: Customer Service experience, as well as, experience working with children and families a plus; familiarity with a fast-paced work environment preferred.
Skills & Abilities: Basic computer skills, ability to operate cash register or basic point of sale system; good communication necessary; flexible, responsible, self-motivated; able to prioritize and work independently; friendly people person.

 

Individual Giving and Grants Manager

Opera Colorado is looking for an Individual Giving and Grants ManagerThis position reports to the Director of External Affairs and Marketing.

GENERAL POSITION DESCRIPTION:

The Individual Giving and Grants Manager is responsible for fundraising from individuals from $50 - $4,999; write and manage foundation and government grants; and manage benefit fulfillment.  Also coordinates special event activities, working cooperatively with the Special Events Assistant and the Board of Directors.

RESPONSIBILITIES:

  • Works cooperatively with the Director of External Affairs and Marketing to plan all Annual Fund activities including donor solicitations, benefit fulfillment, donor stewardship, and board engagement activities.
  • Articulate needs and vision of Opera Colorado, as well as donor benefits and levels through written and verbal communications.
  • Research and write foundation and government grants.
  • Manage a portfolio that includes 500+ donors and prospect ($50 - $4,999)
  • Manage donor fulfillment of above.
  • Devise and execute various fundraising initiatives aimed at meeting goals for securing new and increased gifts at the $50-$4,999 level.
  • Develop relationships with patrons and guests to encourage new and increased giving.
  • Meet or exceed the expected level of donor activity each week and month, i.e. number of face-to face visits, asks, calls, personal correspondence, etc.
  • Assists the General /Artistic Director with identification of donors with capacity to upgrade to $5,000+.
  • Manages the acknowledgement process. Oversee mailings, reports and program book listings.
  • Serves as an important principle point of contact for all contributors and the Board of Directors.
  • Manages the development database and filing systems.
  • Provide donor services to patrons, resolving complaints and responding to inquiries as necessary.
  • Schedule Volunteers as necessary.
  • Contributes copy for articles, promotional pieces and advertisements for development literature, including the website, season programs and the quarterly news magazine.

SPECIAL EVENTS RESPONSIBILITIES:

  • Works cooperatively with the Director of External Affairs and Marketing and the Special Event Committees of the Board of Directors to plan and present fundraising, donor benefit and donor cultivation events.
  • Works cooperatively with Development and Special Events Assistants, Education, Finance, Patron Services, Marketing Departments.

GENERAL INFORMATION:

  • Full-time position with salary and benefits including but not limited to medical and dental insurance.
  • Evening and weekend work required.
  • Represent the General/Artistic Director and or the Director of External Affairs at events and meetings as necessary.
  • Location:  Denver, CO
  • Website:  operacolorado.org
  • Salary Range:  $44,000 - $50,000

PERSONAL CHARACTERISTICS:

  • A mission-driven individual with a belief in and commitment to Opera Colorado’s mission and values;
  • A good listener and strategist; comfortable receiving input from many sources, and able to analyze and formulate disparate information into a sound, well-organized plan;
  • Intrepid yet tactful; determined yet respectful of others’ concerns; someone with the flexibility and creativity needed to find alternative ways to reach objectives when barriers arise; a skilled negotiator who does not drive him/herself or others into a corner;
  • A team builder – confident and competent, with strong skills in management and leadership; one who understands the subtleties of motivating and directing a diverse group of personalities with different work styles;
  • A hard worker with a high energy level; a “doer” with a willingness to work hands-on in developing and executing a variety of development and advancement activities;
  • Emotionally mature with a very good sense of humor and the flexibility and sensitivity to work with diverse personalities and situations.

QUALIFICATIONS:

  • Bachelor’s degree or relevant work experience in fundraising and special events.
  • Experience planning and managing individual giving campaigns.
  • Working knowledge of MS Word, Excel, RaisersEdge, Outlook and Tessitura.
  • Multi-task oriented individual with strict attention to detail and ability to prioritize.
  • Experience with high-net worth individuals and/or customer-oriented work environments.
  • Outstanding written and oral communication skills.
  • Ability to work independently and to make sound decisions.
  • Flexibility to attend special events and operas after hours.
  • Strategic thinker with ability to work both independently and as part of a high-performing cross functional team.
  • Demonstrated ability to work in an open, respectful, collaborative environment.

Please send cover letter, resume and references to humanresources@operacolorado.org by August 6. No Phone Calls Please.

Artistic Director

The Boulder Chorale seeks qualified candidates for the position of Artistic Director of the Boulder Children’s Chorale.  The Director is responsible for the leadership and direction of the Children’s Chorale, including programming, rehearsals and performances.  The Director is responsible for all Children’s Chorale artistic issues including those for the Bel Canto and the Preparatory Choirs, and  supervises all Children’s Chorale choir directors and pianists.  The Director works in partnership with the Artistic Director of the Boulder Chorale and reports to the Board of Directors of the Boulder Chorale.  

QUALIFICATIONS:

  • Bachelor’s degree in Choral Conducting or Music Education and/or significant experience in childhood music education.
  • Passion for working with children and strong belief in and understanding of the benefits of performance-based music education.
  • Strong knowledge of vocal production and choral technique.
  • Ability to work in collaboration with the Artistic Director and other music staff to develop the vision for the Children’s Chorale, including repertoire, programming and season planning.
  • Knowledge of choral techniques, vocal pedagogy and a broad range of choral repertoire for children’s choir.
  • Outstanding interpersonal and communication skills and the ability to work as a member of a team.
  • Supervisory experience.

SALARY: $7,000 - $8,000 commensurate with education and experience

REHEARSALS: Thursday afternoons from 4:15 - 5:45pm at Atonement Lutheran Church in Boulder. An accompanist will be provided for rehearsals and concerts.

Submit a resume and cover letter by August 1, 2014 to:

Boulder Chorale
685 Inca Parkway
Boulder, CO 80303

Or electronically to:

elaineschnabel90@gmail.com

To view full job discription, and for information about the Boulder Chorale ensembles, visit www.boulderchorale.org

 

Special Events Assistant

  • Department:  External Affairs & Education and Community Engagement
  • Job Status:    Nonexempt; Regular Part-Time
  • Reports To:   Director of External Affairs and Marketing & Director of Education and Community Engagement
  • Start Date:          September 2, 2014

ABOUT OPERA COLORADO:

A cornerstone of Denver, Colorado’s cultural community, Opera Colorado presents operas annually at its downtown Denver home, the Ellie Caulkins Opera House. The Company presents new works alongside standard repertoire, and reaches more than 35,000 students and community members throughout the Rocky Mountain region through a variety of education and outreach programming. Opera Colorado Young Artists, residency program for singers at the beginning stages of their careers, provides training for the next generation of American opera performers. Founded in 1983, the Company celebrates its 32nd season in 2014-2015.

ESSENTIAL FUNCTION:

Oversee all special, community engagement, events for the Development, Education and Marketing departments, from start to completion as assigned. Initiate beginning check list, determine timeline for completion, distribute and monitor progress and status of each special event contract, follow up with school/partner/client/vendor to ensure timely and accurate success of all special events. Assist with department projects, special assignments and administrative duties. 

 KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

  • Receive Event Worksheet for newly booked events and accurately process contract ensuring contract accurately reflects the worksheet information.
  • Start “Contract Check List” and determine expected timeline for completion.
  • Coordinator informed of due dates for upcoming events.
  • Contact regarding required documents, including insurance certificates and permits, and maintain accurate files for documentation.
  • Order insurance and/or collect waivers for each event as needed.
  • Schedule and meet vendors for drop-off and/or pick-up.
  • Supervise load-in of event or event coverage as needed.
  • Assist with booking inquiries, event set-up and take-down, and follow-up with client post event.
  • Assist with other related duties as needed.

PERSONAL CHARACTERISTICS:

  • A mission-driven individual with a belief in and commitment to Opera Colorado’s mission and values;
  • A good listener and strategist; comfortable receiving input from many sources, and able to analyze and formulate disparate information into a sound, well-organized plan;
  • Intrepid yet tactful; determined yet respectful of others’ concerns; someone with the flexibility and creativity needed to find alternative ways to reach objectives when barriers arise; a skilled negotiator who does not drive him/herself or others into a corner; one who understands the subtleties of motivating and directing a diverse group of personalities with different work styles;
  • A hard worker with a high energy level; a “doer” with a willingness to work hands-on in developing and executing a variety of education and advancement activities;
  • Emotionally mature with a very good sense of humor and the flexibility and sensitivity to work with diverse personalities and situations.

 QUALIFICATIONS:

  • Bachelor’s degree or equivalent in education and related experience required.
  • One to two years’ experience in hospitality/special event industry or in customer service/development in the performing arts field preferred.
  • Strong time management and organizational skills.
  • Prior experience in a team setting preferred.
  • Candidate must demonstrate outstanding administrative and organizational skills with high attention to detail and accuracy.
  • Strong computer skills (i.e. Microsoft Office) are required.
  • Must be able to set priorities, coordinate multiple projects, meet deadlines.
  • Demonstrated ability to work in an open, respectful and collaborative environment.
  • Ability to work nights and weekends.
  • Strategic thinker with ability to work both independently and as part of a high-performing cross functional team.

PHYSICAL/VISUAL ACTIVITIES OR DEMANDS:

  • Standing, walking, sitting, stooping or crouching, kneeling, reaching, talking, hearing.
  • Employee required frequently to lift (10 - 20 pounds), and push, pull, or rearrange / move tables, chairs, carts and other event related props and equipment.
  • Clarity of vision with the ability to bring objects into sharp focus to judge room décor, stage setup, color and lighting and general event setup. 
  • Machines, tools, equipment and work aids:  computer, printer, ten key calculator, copier, fax, and telephone.

Compensation: Part-time position - 20 hours per week - $20 per hour.  Letter, resume and references to: HumanResources@operacolorado.org

Collections Move Intern

This position will work within the Collections Management department at the Molly Brown House Museum and is under the direct supervision of the Curator of Collections.

  • Temporary Position: 15 weeks
  • Start Date: September 2, 2014
  • End Date: December 19, 2014 (there is a possibility to extend the internship)
  • Hourly Rate: $10.00/hr.

RESPONSIBILITIES:

This position requires the intern to archivally rehouse the museum’s fashions collection that consists of 2,800 objects in order for them to be moved to an off-site storage facility. Intern will finalize the inventory of the collection, organize it to be crated, and will prepare all necessary documentation for shipping, such as condition reports and crate lists. Intern will help with setting up the collection in the new off-site storage facility and conduct post-move procedures such as inventory, location reports, and condition reports.

NECESSARY QUALIFICATIONS:

Qualified applicants should have a Master’s degree or are a current graduate student within museum studies, art history, history, or a related field. At least two years of experience working with collections in a museum setting. Prior experience in creating mounts, packing, and moving objects. Applicant must possess proper object handling techniques, archival skills, and basic collections database management skills.

This position requires that the intern have a valid driver’s license and a reliable mode of transportation.

Application Deadline: August 8, 2014

To apply, send a letter of intent along with current resume to:

Nicole Roush
Curator of Collections
303-832-4092 ext. 12
nroush@mollybrown.org

Associate Registrar/Database Administrator

The Associate Registrar/Database Administrator at the Denver Art Museum maintains, implements and updates policies and procedures that ensures the integrity and security of the collections database (Argus.net), as well as adherence of data standards and effective searching and reporting of information by all museum users. Supervise creation, processing, maintainance, and retrieval of all records and legal documentation of the collections including acquisitions, deaccessions, incoming and outgoing loans. Coordinate shipping, packing, insurance, courier arrangements, and processing for incoming and outgoing art.

ESSENTIAL DUTIES/RESPONSIBILITIES:

• Work with the IT and the ECS department to support and maintain the Museum’s collections database (Argus. Net) and serve as liaison with staff and database vendor for all user interface issues. Facilitate database new releases and upgrades with IT staff.

• Create and oversee database policies and procedures, establish and supervise data input standards, and create and maintain updated user manual.

• Train staff in all database searching and reporting functions and respond to user questions. Review, monitor, and train users in lexicon and controlled vocabulary data entry and cleanup. Maintain user accounts, password, and security controls. 

• Use Crystal Reports to modify existing reports and develop new reports.

• Help design and implement new modules and applications to benefit collections related tasks.

• Learn new skills and keep up with emerging technology. Be an active and contributing member in the Argus.net user community.

• Oversee processing of all new acquisitions, loans, and deaccessions in the database. Liaison with Director’s office, Curatorial departments and all Committees (Acquisitions Group, Collections Committee, Board of Trustees) by generating committee agendas, and ensuring collection documentation is completed and distributed.

• Oversee accuracy of collection data and statistics. Prepare and distribute year-end collections statistics, donor lists and related database-generated collection reports for annual report and upon request.

• Coordinate, create, and oversee legal and insurance documentation, condition status, crating, domestic and international shipping and related customs requirements for incoming and outgoing art shipments.

• Provide access to temporary art storage and collection object files for staff, and external researchers.

• Prepare budgets for exhibitions and permanent collection related projects and processes.

• Assist Registrar in establishing office policies and procedures and advising on legal and ethical implications for all art transactions.

• Other projects as assigned.

NON-ESSENTIAL (OTHER) DUTIES/RESPONSIBILITIES

• Pack, unpack, and transport artwork/crates within and outside museum.

• Train on-call, contract, intern and volunteer personnel.

• Provide courier services.

• Answer public researcher requests.

• Other duties as assigned.

SUPERVISORY DUTIES

Supervise registarial assistants, on-call and contract special project personnel, interns, and volunteers in projects relating to collections processing and research. Hire and supervise all contractors involved in database and report requests, shipments and loan coordination

JOB QUALIFICATIONS:

KNOWLEDGE, SKILL & ABILITY:

•  In depth museum database management skills essential including working knowledge of data architectures, metadata standards, imaging, digital asset management and computer hardware and software required; ARGUS.net or similar database exposure and Crystal Reports experience required. 

• Knowledge of professional museum registration, art handling, fine art insurance, and collections management theory and practices.

• Art shipment experience required.

• Knowledge of legal and ethical issues relating to museum collections and art transactions.

• Strong organizational and interpersonal skills.

• Detail oriented.

• Skill in negotiation and resolution of non-routine problems

EDUCATION OR FORMAL TRAINING:

Masters degree in museum studies, art history, anthropology, or related field.

EXPERIENCE:

Three-five years experience in a museum registration office that includes specific involvement with museum collection databases, related report-writing, and lexicon building and organization. Familiarity with registration-related records and record keeping, collections management theories, fine art insurance, condition reporting, and professional art shipping, art handling, and preventative conservation required.

MATERIAL & EQUIPMENT USED DIRECTLY:

Computer, Hand and power tools, A-frame, furniture dolly, pallet jack, Museum truck for art transports

WORKING ENVIRONMENT/PHYSICAL ACTIVITIES

After-hours supervision of art shipments as required; Museum, off-site storage, local galleries, private residence;  Subject to many interruptions; Pressure due to multiple calls and inquiries; Lifting, pushing, or pulling up to 50 lbs; Standing, walking, sitting, and climbing; Eye, hand, and foot coordination.

It is the policy of the Denver Art Museum to prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, gender, veteran status, political service, affiliation or disability.