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Academy Administrator

Colorado Ballet

Full Time
Posted June 11, 2021

Colorado Ballet Academy Administrator


Colorado Ballet is a Denver based non-profit organization. Their mission is to present exceptional quality classical ballet and innovative dance through performances, training, and education programs that are integral to the cultural life of our community. Colorado Ballet Academy is a department within Colorado Ballet. Its mission is to provide the highest quality training for dancers wishing to pursue a career in ballet as well as offering community classes that are geared toward children, youth, and adults who want to explore an interest in dance in its various forms.

Position Summary

The Colorado Ballet Academy Administrator is responsible for the day to day business operations of the academy. Job duties include registering students for classes, collecting/processing payments, interacting with students and parents in a professional way, scheduling of dance studios, and organizing various academy performances and events. This position reports directly to the Academy Director and works closely with the Academy Business, Pre-Professional Division and Summer Programs Administrator.

Position Requirements

  • Minimum 2 years general office experience
  • Bookkeeping and/or basic accounting skills
  • Solid experience with Microsoft Office suite of products
  • Proven experience working with a customer data base, Tessitura experience preferred
  • Strong organizational skills
  • History of customer service in person, over the phone, and via email
  • Dance or performing arts background a plus

Position Duties and Functions

  • Manage and maintain Front Desk scheduling for regular Academy hours and Auditions
  • Work with Academy Principal and Academy Director to coordinate, identify and establish long/short term goals, schedule for year-round program, Summer Intensive Dance Program, other summer camps and Young Dancer Workshop
  • Creation and dissemination of periodic communications with parents and students about upcoming events, academy and company newsletters and maintaining social media channels
  • Coordinating instructor teaching schedules, including helping to find substitutes
  • Scheduling and coordinating spring performance details to include venue details as well as volunteers and staffing needs
  • Maintaining the master schedule for all dance studios including booking private lessons, scheduling auditions for outside companies
  • Coordinating internal academy events such as student performances and summer programs
  • Creating registrations, waivers, and information paperwork for programs
  • Responsible for Youth America Grand Prix program organization, administration, registration
  • Registering and tracking students, including data entry of customer information, logging attendance, and processing payments
  • Tracking and sending student evaluations twice a year


  • Salary – $35,000 – $45,000
  • Hours – 10:30am-6:30pm, Monday-Friday, with some flexibility. Hours may vary during productions.
  • Benefits – medical, dental, 401(k), vacation


Application deadline is June 18, 2021.


Submissions without these items will not be considered. No phone calls please. All submissions will be acknowledged. Colorado Ballet is an Equal Opportunity Employer.

About Colorado Ballet
Established in 1961 by Lillian Covillo and Freidann Parker, Colorado Ballet is a non-profit organization presenting superior quality classical ballet and innovative dance through performances, training and education programs that enhance the cultural life of the community. Under the direction of Artistic Director Gil Boggs, Colorado Ballet has transformed over the last 60 years from a small ballet school to the nationally recognized professional company it is today. With 30 professional dancers, 20 Studio Company dancers, a dance academy with more than 700 students, and an education and community engagement department making more than 30,000 contacts each year, Colorado Ballet remains one of the leading performing arts organizations in the state. Please visit www.coloradoballet.org for more information.

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