Administrative and Artistic Assistant
Lone Tree Arts Center
GENERAL STATEMENT OF DUTIES:
Responsible for performing a wide variety of administrative clerical, and artistic support duties for the Lone Tree Arts Center (LTAC). Coordinates office support functions in relation to the Arts Center’s goals and objectives.
EXAMPLES OF DUTIES:
The following essential job functions and examples of duties are illustrative only and are not intended to be all-inclusive. Tasks may be modified, added or deleted at the discretion of the Executive Director:
Coordinate with Artistic Director on LTAC community outreach programs Student Matinees, Sensory Friendly (autism spectrum disorders), and SPARK! Alliance (memory loss individuals) and other outreach opportunities to help grow and develop each program.
Assist Business Manager with all performer contract needs, including check requests and other filings and tracking in Smartsheets.
Serve as the Lone Tree Arts Center’s front desk person, professionally greeting guests, vendors, and other visitors at the Arts Center Administrative office.
Responsible for ensuring the Administrative Office is opened at 8:00 am daily.
Handle all incoming calls, directing them to appropriate staff and/or providing informative answers to questions.
Assist Executive Director with the Lone Tree Arts Center Fund board meetings, administrative tasks, and fundraising efforts.
Assist the Development team with the stewardship of donors and special events.
Review and codes job-related invoices and Purchase Card (PCard) reports.
Enter requisitions/purchase orders and special check requests.
Create and/or modify memos, meeting minutes, correspondence, and reports.
Monitor and purchase all office supplies.
Responsible for admin petty cash bank, issuing, and reconciliation.
Acting communication link between LTAC and City offices for general informational requirements including distributing upcoming events to City Clerk’s office for Council meetings
Manage all office equipment, including, but not limited to; copy machine, postage machine, kitchen equipment (dishwasher, refrigerators, coffee machines, etc.).
Responsible for receiving, opening, sorting, and distribution of mail and other deliveries – travel between LTAC and City offices will be necessary on a weekly basis to pick-up and deliver documents and mail.
Assist all departments with projects as necessary.
Responsible for managing LTAC van, including scheduling maintenance with fleet officers and track usage.
Other duties as assigned.
College degree preferred.
Requires a minimum of 2 years’ experience in a professional Administrative Assistant role and/or a minimum of 2 years’ experience with a professional performing arts organization.
Candidates with experience in and a passion for the arts strongly preferred.
KNOWLEDGE, SKILLS & ABILITIES:
Must have excellent Microsoft Office (Word, Excel, and PowerPoint) skills.
Smartsheet experience a plus.
The successful candidate will have a commitment to helping their neighbors with a passion for being involved in their community.
A reasonable understanding of the accounting and budgeting process required.
Strong written and verbal communication skills with the ability to effectively communicate and interact with all levels of personnel, clientele, and visitors of the Lone Tree Arts Center.
Working under pressure and meeting deadlines is essential.
Must hold a valid driver’s license. Ability to handle telephone calls and walk-ins in a courteous and professional manner, with a variety of people and temperaments in potentially stressful/high volume situations.
Demonstrated personal effectiveness, credibility, thoroughness, flexibility, and collaboration skills in adhering to and advancing both the Lone Tree Arts Center and City’s vision, mission and values.
PAY RANGE Starting salary of $42,000 annually
DATE OF FIRST REVIEW December 10, 2021
POSITION Administrative and Artistic Assistant
NUMBER OF OPENINGS 1
OPEN DATE 11/19/2021
LOCATION Lone Tree Arts Center
ABOUT THE ORGANIZATION ‘We will achieve Lone Tree’s Community vision by doing things the best way, not the expected way.’
City of Lone Tree Mission Statement
The City of Lone Tree is a great place to visit, work, live, play, and be an employee. The City of Lone Tree is committed to exceptional quality of life and high-quality development within its boundaries. Lone Tree has an efficient, highly skilled staff; informed and well-connected elected officials; and a business-friendly climate.
Come help us do things the best way, not the expected way!