Under direction of the Art in Public Places Administrator, provide a supportive role performing a wide range of administrative, clerical duties and program related tasks.

Principal Duties:

• Prepare and distribute meeting agendas, packets, and related materials via electronic and/or non-electronic means. Take, tape, transcribe, and distribute meeting minutes. May act as Recording Secretary for boards and commissions supported by the department or facility during evening or non-traditional hours. Route and submit final approved documents. Provide meeting support.
• Research and compile administrative and program/project related information. Prepare and produce narrative and design for communication materials such as newsletters, bulletins, brochures, publications, and marketing materials for departmental programs including social media content.
• Review and update department web page content using web page publishing software.
• Contributes to public event execution; moving materials with city vehicle, executing event details, set-up/tear-down, as assigned.
• Assist with the general maintenance of the filing and records systems for the public art program, electronic and paper format.
• Enter data into computer systems or databases and correct any errors. Run and review standard and ad hoc reports as required.  Prepare routine or frequently required reports including compilation of data, writing of non-technical narrative, and development of report format and presentation.
• Establish, maintain, and adjust appointments, activity calendars, and work schedules for work groups, individuals, city facilities and equipment.
• Complete special projects such as evaluations, data collection and entry, organization of program supplies, etc.
• Performs essential duties and additional tasks in a manner which enhances City Attributes.

Working Environment:

Work is generally performed in standard office environment.  Frequent use of technical office equipment including personal computer, document preparation equipment, telephone, and copier/scanners.  May include mobility through diverse work environments, and frequent exposure to stress associated with varied, time sensitive, complex tasks. Work frequently involves confidentiality, reasoning, problem solving, math skills, ability to multi-task, and attention to detail. Exposure to interruptions. Physical requirements include frequent use of fingers, use of both hands, sitting, correctable vision, hearing, speaking and writing; moderate carrying, reaching, walking, standing, bending, stooping, twisting, kneeling, squatting, and driving. Occasional lifting or carrying of materials up to 50lbs. May be required to work occasional long or non-traditional hours to fulfill organizational needs, projects, or special circumstances.  Work frequently involves confidentiality, reasoning, problem solving, math skills, ability to multi-task, and attention to detail.

Qualifications:

Any combination of education and experience equivalent to secretarial or office administration coursework and at least three years of related administrative or secretarial experience.  Experience in Museum or cultural office preferred. Proficiency in Adobe Illustrator and Photoshop desirable. Special Qualifications: Bilingual (English/Spanish) proficiency desirable. Valid Colorado’s Driver’s License is required.

We’re committed to building a team that reflects the diversity of the communities we serve. The City may consider an equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications, and encourages all candidates to apply and help us achieve our goal of creating an inclusive and equitable workplace.

Selection

The selection process will include complete job description review, personal interview, computer testing, background investigation, criminal background check, and substance screening.

DEADLINE: Open Until Filled

An ONLINE APPLICATION is required. This job is Open Until Filled. The online application process is available for this position on our website at www.longmontcolorado.gov/jobs. Resumes will be accepted in lieu of the full City Application; however, they must be submitted via the City application site for consideration. Open Until Filled positions may close without advance notice. To be considered, please apply as soon as possible. For more information, call (303) 651-8609.

The City of Longmont is an equal opportunity employer. The City affirms its commitment to diversity and to complying with all applicable federal, state, and local laws regarding nondiscrimination in employment. The City will not discriminate against any person in recruiting, examining, appointing, hiring, training, placement, termination, layoffs, recall, transfer, leave of absence, promoting, compensating, retaining, disciplining, or any other personnel action on the basis of age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, genetic information, marital status, veteran status, status with regard to public assistance, physical or mental disability, or any other characteristic protected by federal, state, or local law, except when any of these categories constitutes a bona fide occupational qualification (i.e., an actual qualification for performing a job).  If you need special assistance in the selection process, please contact the Human Resources Department in advance to make arrangements.

Hiring Range: $23.00 – $26.00/hour

Monday – Friday, various shifts
Occasional evenings and weekends

Part Time Limited Benefits

Benefits include:

Benefits required by law are included such as Jury & Witness Duty, Sick Leave, FMLA, Social Security, and Medicare. Additional benefits include Bereavement Leave and Employee Assistance Program.