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Job Board

Arts and History Manager

City and County of Broomfield Cultural Affairs

Broomfield
Full Time
Posted November 13, 2020

Description

This full-time exempt position is generally scheduled 8:00 a.m. – 5:00 p.m., Monday-Friday, with some evening and weekend hours as needed.  Position includes excellent benefits; please see the Benefits tab for details.

The incumbent provides leadership and strategic direction as manager for the Arts and History Division within the Library & Cultural Affairs Department.  Oversees and administers the art and history programs.  The incumbent oversees a variety of services related to public programming and operations for the Arts and History division ensures programming targets community interests and aspirations; performs professional and supervisory duties related to directing, planning, organizing, coordinating and implementing all programs and activities associated with Arts and History division operations.

Incumbent serves as the division leader and is committed to innovation, creativity, service excellence, and transforming local government through leading ideas and practices. The incumbent serves as a key designer, promoter, motivator, and catalyst for the alignment of culture with organizational values within the department.

The incumbent performs professional, managerial and leadership duties relating to planning, directing, organizing, implementing, and coordinating all programs, materials, sites and activities of the Arts and History  division.

The incumbent works in partnership with other employees, departments/divisions, external entities, and the public in delivering effective and innovative services that promote the creative economy within Broomfield.  Provides holistic services to internal and external customers by seeking ways to integrate programs or services provided by other departments, divisions, and external entities.

Essential Required Tasks/Examples of Duties

Persons hired in this position must be able to perform all the essential tasks required by the position. The following statements are illustrative of the essential functions of the job and do not include other non-essential or peripheral duties that may be required.  The City and County of Broomfield retains the right to modify or change the duties or essential tasks and additional functions of the job at any time. Examples of duties are not intended to be all-inclusive or restrictive.

Maintains confidentiality of information consistent with applicable federal, state and county rules and regulations.

Administrative/General Duties:

Provides day-to-day oversight and management of operations within the Arts and History divisions.  The incumbent is responsible for partnering with assigned staff in planning, developing, and implementing the overall vision, mission, programs, processes and projects of the work unit.  Creates strategic plans, assembles staff resources, and delegates tasks to assigned staff members.  Ensures that assigned staff work as a team to avoid duplication of service and to ensure that customer expectations are recognized and met.

Directs the development and implementation of policies and programs of the History staff which includes preservation of the museum’s historic structures, collections, interpretations, outreach and programming.  Directs the development and implementation of policies and programs for the Arts staff which includes public art oversight, developing a creative economy, managing and programming the Broomfield Auditorium and programs and outreach to support visual and performing arts throughout the community.

The incumbent will serve as a leader and advocate for visual and performing arts as well as history, including emphasis on diverse cultural program offerings. The incumbent directly supervises the Arts and History team under the direction and general leadership of the Director of Library Services and Cultural Affairs. The incumbent is responsible for planning, developing, and implementing assigned programs and projects of the work unit and for effectively managing his or her workload to achieve departmental goals.  Assures that responsibilities are performed in compliance with federal and state regulations, Broomfield policies and procedures and the Broomfield Municipal Code.  The incumbent may confer with employees, supervisory, and administrative personnel regarding programs, policies and procedures.  Contributes to the preparation and review of programs, policies and procedures as necessary to maintain the effectiveness of assigned programs.  Advises the Director and applicable administrators of potential problems or concerns.  Compiles, interprets, and prepares data for studies, reports and recommendations; coordinates assigned activities with other departments/divisions and agencies as needed.

The incumbent recommends and implements modifications to programs, systems, policies and procedures.  May conduct studies, analyses, and research on a wide variety of related topics, including surveys and benefit trends.  Researches and analyzes legal requirements impacting programs and services.  Conducts planning/ideation sessions with appropriate audiences in order to gather ideas and information to effect innovative and cost-effective programs.  Makes recommendations on changes or improvements.

Attends and makes presentations at regular City Council meetings, special meetings, and study sessions, and meetings of various City boards and commissions.  Addresses inquiries and communicates official plans, policies and procedures to staff and the general public. Maintains an active role in the community.  Promotes and coordinates museum and cultural arts services, programs, and activities within the assigned area. Attends community functions and activities. Presents the City and County’s museum vision, projects, and activities, to community groups and organizations. Maintains liaison with local, regional, state and federal government offices to monitor activities related to business.

Budget/Resource Management:

The incumbent prepares the department’s work unit’s annual/revised budget and directs the budget process for the work unit.  Ensures that responsibilities are performed within budget and performs cost control activities such as monitoring expenditures to assure sound fiscal control.

Presents and defends the annual budget proposal to the department head.  Administers division’s budget to ensure effective expenditure of allocated funds; authorizes purchases of supplies, materials, and equipment.   Maintains supervisory responsibility for all facilities and equipment in use by the division; ensures that they are operating effectively and safely. Assesses division needs to determine the necessity of capital improvements and equipment acquisition.

The incumbent is responsible for planning, developing, and implementing the overall vision, mission, programs, processes and projects of the department.  Develops short and long-range goals including annual Performance Metrics to advance the City and County’s mission, goals, and objectives.  Monitors the progress of projects so the goals may be obtained within the established timeframe.  Partnering with Risk Management, performs risk assessment, oversees security, and provides management of resources to keep facilities safe.

Supervision/Development of Subordinates:

Under the direction of and in partnership with the leadership team and the Director of Library and Cultural Affairs, the incumbent provides supervision, direction, coaching, mentoring and overall development of staff.  Participates in the preparation to review and evaluate assigned annual performance reviews and provide coaching and mentoring as appropriate.  Works in partnership with Human Resources to design, implement, and sustain a training curriculum to ensure that new employees are onboarded appropriately.  Additionally, supervisory training and refresher courses are integrated into an ongoing expectation to ensure all employees receive appropriate training.

The incumbent provides organizational leadership for planning and forming committees and work groups to meet strategic objectives.  Works directly with staff to address accountabilities and the modeling of expectations in relation to work culture within the department.  This position will facilitate service and organizational change, along with the Deputy Director and Director, and supervise staff responsible for implementation.  The incumbent will  investigate new trends and specific programs and facilitate testing of new techniques, materials, software and equipment with a focus on innovation and enhancement of the operations of the Library and Cultural Affairs department.  Recommends and facilitates changes in departmental methods and procedures for improved, effective workflow and service to the public.  The incumbent provides direction, oversight and leadership to assigned staff.  Hires, assigns, schedules, evaluates and directs work of subordinates. Recommends personnel actions including hiring, promotion, evaluation, corrective and/or disciplinary action, and separation; provides training as necessary.

The incumbent partners with assigned employees to develop workforce and succession plans.  Issues oral and written guidelines and approves procedures developed by subordinate supervisors. Reviews and analyzes work completed to determine effectiveness in meeting standards, goals and objectives and assuring conformance to policies and procedures.  Maintains harmony among workers and resolves grievances; performs or assists subordinates in performing duties.  Assists subordinate employees in problematic areas.

Public Relations/Communication:

The incumbent meets and confers with employees, community groups and individuals to explain the department’s plans, programs, functions, policies, and procedures.  This person will foster effective working relationships with all CCOB departments in addition to various governing and advisory boards; patrons; volunteers; vendors; and support/stakeholder groups for the Library and Cultural Affairs Department.  The incumbent will initiate outreach and external partnership activities with committees and organizations that further CCOB’s and the department’s mission, vision, values, and strategic goals.  Communicates official plans, policies and procedures to staff and the general public.  Prepares a variety of studies, reports and related information for informational and/or decision-making purposes.  Plans, coordinates, and ensures quality control of information presented to City Council at formal and informal Council meetings.  Answers letters of inquiry/complaints and talks with customers.  Ensures a prompt response to all requests, direct items to appropriate staff for review or response, and manages the flow of information and response.  Provides verbal and written information to departments.  Maintains the accuracy of any program materials posted on the Intranet/Internet.

The incumbent attends meetings, workshops, and conventions as necessary for the maintenance of effective services.  Maintains liaison with other departments, various governmental agencies and community groups; attends meetings and conferences pertaining to assigned functions and promotes interest in assigned activities through publicity and public contacts.  Makes presentations to supervisors, boards, commissions, civic groups and the general public.  Represents the City at various meetings with external officials, agencies and other groups.

Miscellaneous Duties:

Operates a personal computer including associated software programs.  Operates a motor vehicle in traveling to and from work sites.  Ensures that facilities and equipment are maintained properly and coordinate maintenance and repair functions.  Takes proper safety precautions, anticipates unsafe circumstances, and acts accordingly to prevent accidents.  Uses all required safety equipment.  Responsible for the safety of self, others, assets, equipment and facilities; responsible for knowing and complying with all City and County of Broomfield and department policies; adheres to attendance and workplace attire policies.  Performs related duties as required.  Serve as active liaison and partner with the Broomfield Veterans Memorial Museum Board and volunteers.

 

Minimum Qualifications

 

Training – Graduation from an accredited college or university with a Bachelor’s degree in a performing or visual arts discipline, business, non-profit management, museum studies, or a closely related field required.  Master’s degree in Fine Arts, Arts Administration, Arts Management, Museum Studies, or a related field preferred.

Experience – Three years of progressively responsible experience in public arts administration, arts marketing and performing and visual arts facility management which includes experience with budgeting and evaluation, staff supervision, project creation and completion, and public art administration. Experience working with volunteer boards and committees is preferred.

OR

Any equivalent combination of training and experience that provides evidence that the applicant possesses the necessary applicant traits.

NECESSARY SPECIAL REQUIREMENTS: – Must be at least 21 years of age. Applicants must, as a condition of employment, pass the following pre-offer and post-offer/hire processes: oral board, reference checks, driver’s license check, background checks including police check and sex-offender check.

 

Working Conditions

 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. The noise level in the environment is moderate.  Work is generally scheduled Monday through Friday with some evening and weekend hours and may be performed in City/County work locations and/or, under approval, from at-home or other approved remote work locations.  Work hours will vary depending on programs and special events, including some evening, weekend and holiday hours. Limited travel may be required.  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. While performing the duties of this job, the employee is frequently required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is frequently required to walk, sit, talk, stoop or hear. Data entry and other tasks may require sitting at a computer for several hours. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

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