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Job Board

Capital Campaign Coordinator

Butterfly Pavilion

Full Time
Posted December 20, 2021

Title: Capital Campaign Coordinator

Position Reports To: Vice President of Donor Relations

Direct Reports: None

About Butterfly Pavilion: Here at Butterfly Pavilion, we transform the way people think about invertebrates. These small but mighty animals that surround us are so much more than people think. They are everywhere, because everything depends on them. They are the hidden heroes of the animal kingdom. As the leader in invertebrate knowledge, inspiration and connection, Butterfly Pavilion works to foster an appreciation of these critical animals by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation. Whether it is providing unique, hands-on learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.

Looking forward, we are committed to providing the most enriching experience for our audience, being recognized as a scientific authority, and being a leading educational resource for invertebrate animals.  To this end, Butterfly Pavilion is in the early stages of launching a $55 million Capital Campaign to build a new Butterfly Pavilion in Broomfield, Colorado in a brand new, state-of-the-art facility in 2025.

A large part of who we are as an organization is how we interact with each other.  Valuing our facility, guests, donors and our team is a priority, without these puzzle pieces we can’t make it all work, these Core Values guide us throughout our day.  We Love What We Do at Butterfly Pavilion, we Make Science Cool by Going Above and Beyond for all guests, donors, and team members while also Leading Change in invertebrate conservation.  We Know Our Stuff and work to have a healthy culture by Being Positive and Welcoming to All.  These aren’t just words, but words for us to live by here at Butterfly Pavilion.


Core Values:

Make Science Cool: Science has the power to change the world and education is where it starts. We immerse our guests in the world of invertebrates, creating a safe, comfortable atmosphere to make connections to nature, filling guests with wonder and inspiring them to embrace their role as stewards of our environment.

Go Above and Beyond: It is “our job” to find a solution, even fi we did not create the problem. We never stop with okay, instead striving for world class in all we do.

Love What You Do: As a conservation organization, we are fortunate enough to have the opportunity to do the work we do each day. Independ of role, project or task, we stand behind that work with an unwavering belief in the significance of our efforts to support our mission, knowing our passion will inspire others to join our efforts.

Be Positive: We approach challenges with vibrant optimism. Always assuming positive intent, we embrace a productive problem-solving attitude and a supportive team-oriented atmosphere.

Know Your Stuff: We are the experts on invertebrates and their conservation. We are well-informed and present knowledge in a way that is accessible to the public and allows us to embrace our role as a community leader locally and globally.

Lead Change: We approach our work with a sense of exploration and adventure, pioneering new ways to view the world in which we live. As problem solvers, we seek new ways of tackling challenges and approaching opportunities.

Welcome All: We pride ourselves in embracing diversity of thoughts, beliefs, and lifestyles. We embrace a kind, compassionate, and engaging approach, welcoming all people in the work we do. We seek a competency of cultural understanding and social responsibility to make it as easy as possible for others to join us in conserving our natural world.

FLSA: Full Time/Non-Exempt

Salary/Hourly Rate Range: $20 – $22 per hour

Position Summary:  Capital Campaign Coordinator is responsible for supporting the capital campaign with donor and prospect support and engagement, gift fulfillment, executing mailings and campaigns, plan and execute events, keep meticulous records, run reports and maintain accurate data. The Capital Campaign Coordinator will be expected to support campaign revenue targets by identifying, engaging, planning, and ultimately supporting soliciting gifts from foundation, corporate and individual donors. This position will coordinate all campaign activities including committee meeting preparation, donor profiles and reports, event planning and execution, proposal development and some prospect research.


Essential Functions & Responsibilities:

  • Create and/or maintain accurate database records of organization’s contacts and their donation histories. (Experience in Neon or an equivalent CRM system is preferred.)
  • Maintain accurate records of donor and prospect engagement/cultivation activity by CEO, Vice President of Donor Relations, and other campaign leadership.
  • Draft or refine email correspondence with prospects, donors, and vendors.
  • Prepare financial statements, reports, memos, invoices letters, and other documents.
  • Plan and execute campaign events.
  • File and retrieve organization records, documents, and reports.
  • Research and conduct data analysis to prepare documents for review and presentation to boards of directors, committees, and executives.
  • Work with Marketing Department to coordinate campaign specific website and social media activity of the organization.
  • Provide donor profiles, proposals, and packets to prepare for prospect and donor meetings.
  • Assist with preparation for committee and board meetings.
  • Accurately record minutes from meetings.
  • Use various office software programs efficiently. (Word, Excel, PowerPoint, and others as assigned).
  • Read and analyze incoming memos, emails, submissions, and distribute them as needed.
  • Perform office duties that include ordering supplies and managing a records database.
  • Provide general administrative support and other duties as assigned.
  • Attends all relevant Butterfly Pavilion events on- and off-site.
  • Work with Donor Relations Coordinator to ensure prompt donor acknowledgement and accurate donor recognition.
  • Participate in Butterfly Pavilion public and private events and represent the organization at external events.
  • Assist in other financial development projects and other duties as assigned.


  1. Accountable
  2. Communication Skill
  3. Attention to Detail
  4. Fund Development
  5. Task Management and Completion
  6. Teamwork and Cooperation
  7. Builds relationships
  8. Project/Time management
  9. Results and Goal-Oriented
  10. Resource Development


  • 3-5 Years of experience in the nonprofit development field is preferred, specifically with capital campaigns.
  • Proven excellence in customer service or account management.
  • In-depth understanding of entire MS Office suite. (Especially Word, Excel, and PowerPoint)
  • High school diploma; college degree preferred.
  • Ability to organize a daily workload by priorities.
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills.
  • Professional level verbal and written communications skills.
  • Excellent written, verbal, and interpersonal communication skills, great attention to detail, the ability to process and maintain confidential information, and develop strong relationships with both internal and external constituencies to promote a positive collaborative spirit across the organization’s network.
  • Knowledge of the communities served by Butterfly Pavilion.
  • Experience with Neon or equivalent donor database a plus.
  • Public speaking and Spanish language skills a plus.

Additional Requirements: 

  • Regular attendance to organization, branch and department staff meetings and trainings.
  • Other duties as assigned

Work Environment / Physical Requirements: 

While performing the responsibilities of this position, these work environment characteristics are representative of the environment the position will encounter.  Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.

At Butterfly Pavilion, the employee is occasionally exposed to moderate to loud environmental noise for extended periods of time.

While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and stand, use their hands and fingers, to handle/feel/grasp. The employee is occasionally required to reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Employee should be able to lift, carry and items up to 50 lbs.

How to Apply:

Butterfly Pavilion is an Equal Opportunity Employer and encourages people of all backgrounds to apply for open positions and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or veteran status. Applicants must submit a Resume and Cover Letter to the following link: https://www.applicantpro.com/openings/butterflies/jobs/2145187-20970

Position is open until filled.  No phone calls or drop ins please.

Compensation: Range: $20 - $22 per hour

Apply Here