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Job Board

Earth Sciences Collections Assistant –Invertebrate Paleontology & Geology

Denver Museum of Nature & Science

Contracted, Full Time
Posted November 15, 2022

Job Description:

The Denver Museum of Nature & Science seeks a Collections Assistant in the Department of Integrative Collections to help support the Earth Sciences collections, primarily the Invertebrate Paleontology and collections. These collections have had substantial recent additions through donations, which need to be integrated into the collection. These include minerals, micromounts, rocks, and a diverse array of fossils dominated by trilobites, conodonts, ammonites, and insects.

This position supports efforts to preserve, protect, and increase access to the Earth Sciences collections. The primary focus of this position will be on the Invertebrate Paleontology collection, which needs reorganizing, rehousing, inventorying, and minor preparation work. Recent large donations need to be cataloged, labeled, and integrated into the preservation space with the rest of the Invertebrate Paleontology collection, and associated database and locality work will need to be done in parallel. There are additional mineral and rock specimens in the Geology collections which this Collections Assistant will support work on in partnership with the Earth Sciences Collections Managers and the Curator of Geology. As part of an outwardly focused and collaborative museum team, this position will also support other outreach, service, and research activities on an as-needed basis.

DMNS is especially interested in candidates whose background and experience have prepared them to contribute to our commitments to co-create a museum-wide DEAI strategy and to find ways for culturally diverse communities to engage with the Museum in meaningful ways.

This is a full-time, benefitted, term position projected to years from approximately 1/2023 to 1/2025. The start date is negotiable.

This position reports to the Earth Sciences Assistant Collections

Work Schedule: 5 days/week, onsite.

Supervises: oversees the work of interns and volunteers

Essential Duties: 

  • Assists with professional collections management for Earth Sciences collections.
  • Assists with the documentation, registration, and storage of collections.
  • Implements training, monitoring, and daily supervision of interns and volunteers.
  • Responds to internal and external queries and requests, and facilitates the use of collections.
  • Careful and safe handling of specimens with appropriate adherence to collections management best practices, especially while moving, rehousing, labeling, and inventorying specimens.
  • Update and maintain database records in EMu (Our CMS) collections management system, such as catalog and locality data records, locations, and other related collections metadata including associated multimedia files.
  • Generating new database records in EMu utilizing Excel spreadsheets.
  • Implements and ensures adherence to all safety protocols in collections.
  • Supports and delivers as appropriate or required internal and external outreach and service programs.
  • Other duties as assigned.


Minimum qualifications/Requirements: 

  • Bachelor’s Degree in earth sciences or geosciences.
  • 6 months of collections experience required.
  • 6 months of relational database experience required.
  • Basic to intermediate proficiency in Excel.
  • Occasional local and out-of-state travel is required.
  • Infrequent evening and weekend shifts as needed required. (Special events, cross-departmental endeavors, etc.)
  • Familiarity with geologic formations and, time periods, and experience with fossils and minerals.
  • The Museum loves science.  As a science institution, the Museum believes in the science behind vaccines. As a condition of employment, employees must present proof that they are fully vaccinated against COVID-19 on their first day of employment or receive an exemption or other reasonable accommodation due to circumstances protected under federal or state law that prevent the employee from being vaccinated. If you wish to apply for an exemption, please contact Human Resources for the necessary forms. You will be notified of the decision regarding your requested exemption.


Physical Requirements of job:

  • Ability to sit and/or stand for up to 8 hours at a time.
  • Moderate physical activity is required with handling objects up 10 pounds regularly, 30 pounds frequently, and up to 50 pounds with assistance occasionally.
  • Working on a computer for extended amounts of time will be necessary.
  • Working with normal office equipment.
  • Knowledge of safely using or helping others climb ladders.
  • Attention to detail with fine motor skills.
  • Ability to safely work with sharp hand tools and implements.
  • Comfort with occasionally handling dirty and dusty rocks (PPE provided).


The ideal candidate will have:

  • Master’s degree in Earth Sciences, Collections Management, or related field.
  • Experience working with invertebrate fossils, minerals, and related geological materials.
  • Experience with housing specimens in archival materials.
  • Experience moving and reorganizing museum specimens.
  • Supervisory experience with interns and volunteers.
  • Collections management database experience, including data imports and large dataset proofing and cleanup.
  • Experience documenting workflows and instructions for projects.
  • Proven record of being a highly motivated, proactive team player with excellent communication skills.


Core values:

  • We love science.
  • We are curious, creative and playful.
  • We cultivate relationships with each other, diverse communities, the environment and for our future.
  • We think critically and act with empathy.


Perks of working at the Denver Museum of Nature & Science include:

A comprehensive benefits package including medical, dental, and vision coverage.  100% paid life insurance and long-term disability insurance. Paid time-off for vacation, sickness and holidays. 403(b) Retirement Plan with immediate eligibility to contribute and, after one year of employment, an employer contribution and match. An RTD Eco pass and a free Family+ membership to the Denver Museum of Nature & Science.

Dayforce Wallet: Get your pay as soon as you earn it, at no cost to you. Request up to 50% of your net earnings without waiting for the standard payday, through the Dayforce Wallet mobile app.

Application Instructions:

Please submit a one or two page cover letter, a resume/CV, and contact information for three references by 12/2/2022.  Applications will not be accepted after this time.

Applications will only be accepted electronically via the Museum’s website: www.dmns.org

Due to the high volume of people who apply, we are not able to respond to specific inquiries regarding your application status.

The Museum is committed to the goal of building a culturally diverse staff to serve the needs of our visitors. We encourage individuals of all backgrounds to apply.

Compensation: $22.25/hr

Apply Here