Executive Assistant – Motus Theater
Motus Theater is looking for a full-time Executive Assistant to work intimately with our Artistic Director and founder, Kirsten Wilson, to support the business, logistical, administrative, and production activities related to Motus’ mission.
Motus Theater’s mission is to create original theater to facilitate dialogue on critical issues of our time. We aim to use the power of art to build alliances across diverse segments of our community and country. Motus specializes in multimedia performances exploring U.S. history through the lens of race and class, and in developing narratives with leaders living on the frontlines of violence. Motus has three autobiographical monologue projects: JustUs, where people who were formerly incarcerated share stories about the impact of the criminal legal system on them and their families; UndocuAmerica, where leaders with DACA share poignant personal stories about growing up undocumented in the U.S.; TRANSformative Stories (in development) aims to interrupt dehumanizing rhetoric and policies targeting transgender and non-binary people. Motus strives for local impact in the Denver Metro area, regional impact throughout Colorado, and national impact with our current tour of JustUs monologues with District Attorney’s offices across the country.
The ideal candidate for the Executive Assistant position has strong organizational, communication, as well as interpersonal skills, and is interested in learning all aspects of a mission-driven non-profit organization working at the intersection of original theater, social justice, and public policy. They should be detail-oriented and yet outgoing with the ability to represent Motus Theater in front of the general public. They should have the ability to balance shifting priorities in an organization with campaign and performance intensity. The ideal candidate would be interested in potentially growing into development – particularly individual donor relations – and working collaboratively with staff, board members, advisors, monologists, and contributing artists to advance Motus’ mission through fundraising. Motus is invested in recruiting staff that reflects our diverse constituency and we will prioritize applicants who have been personally impacted by the criminal legal system, immigration, and/or discrimination against transgender/non-binary people.
Supports the Artistic Director in the following areas:
Production, Workshop, and Event Coordination:
- Working with Motus monologists and contractors with calendaring to ensure meetings, payments, agreements, and travel proceed as scheduled;
- Supporting production details including: setting up ticketing platforms, ordering food, venue and rental agreements, travel (scheduling flights, ground transportation, meals), picking up printing collateral, uploading Motus’ flows and scripts, updating tech checklists, handing Motus mailings (including large artworks);
- Supporting Marketing, Photo, and Video assets, including organizing, uploading assets, and supporting communication with designers;
- Managing front of house at Colorado events (merch. sales, ticket sales, donations, evaluations & the volunteers at performances).
- Answers Motus Theater’s phone line and general emails, and redirects requests;
- Supports gathering W9 and payment information from collaborators;
- Manages storage unit organization;
- Picks up mail, and event materials, and delivers event, props, and other office collateral and material as needed.
Supports the Artistic Director and Motus Producing Director in fundraising and development priorities such as:
- Calling funders for acknowledgment;
- Scheduling and attending individual donor meetings;
- Supporting fundraising events.
And other duties as assigned.
REQUIRED SKILLS & QUALIFICATIONS
- Undergraduate degree;
- Modern computer technology skills, including proficient use of Microsoft Office Suite and Google Suite;
- Able to work 40 hours a week in Boulder, Colorado, primarily at Motus’ office. Flexibility to adjust weekly schedules to accommodate performances, workshops, and events on weekends and evenings.
- Reliable access to a car to facilitate gathering and distributing Motus event materials, mailings, and business;
- Detail-oriented with excellent organizational skills and problem-solving ability;
- Self-starter with the ability to take direction and “follow through” on tasks and goals;
- Ability to prioritize and maximize workload in a campaign-style organization, and to manage multiple deadlines;
- Excellent verbal and written communication skills, as well as interpersonal skills, and the ability to represent Motus Theater with a wide variety of audiences and stakeholders;
- Demonstrated qualities of a team player, ready to pitch in for any all-hands-on-deck moments;
- Demonstrated attributes of honesty, respect, and professional integrity in support of the organization;
- Maintains confidentiality, possesses cultural competency, sensitivity, and is committed to Motus’ values.
Compensation & Benefits:
This full-time (40hrs/week), non-exempt, position. Salary range is $42,000 to $65,000, commensurate with experience. Benefits package consisting of health benefits (including vision and dental), 401K, PTO, sick time, and company holidays. Work is executed in person.
Please submit a one-page cover letter sharing why you are interested in the position and how you are qualified; a resume highlighting skills, professional experience, and education relevant to the position; and one page with answers to the following questions:
- Have you ever been part of an intense campaign and/or production-related job? How do you negotiate intense workflows and balance changing priorities?
- Do you have experience working in mission-driven organizations? What about the Motus mission appeals to you?
- Anything else you’d like to share about yourself that would be important for us to know?
All application materials must be submitted via email to email@example.com. Application review will be ongoing until the position is filled.
Please, no phone calls or in-person inquiries.
Compensation: Salary range is $42,000 to $65,000, commensurate with experience. Benefits package consisting of health benefits (including vision and dental), 401K, PTO, sick time, and company holidays.