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Job Board

Executive Assistant

Boulder Museum of Contemporary Art

Boulder
Full Time
Posted June 5, 2024

Founded in 1972 by local artists, Boulder Museum of Contemporary Art (BMoCA) is a non-collecting institution that annually presents 20+ exhibitions at its flagship in downtown Boulder and partner locations. In 2023, BMoCA engaged over 220,000 people through its exhibitions and 500+ programs that foster the exploration of art, dialogue about current issues, and art-making among all ages. Celebrating its 52nd anniversary in 2024, BMoCA is at an exciting time in its history. Over the past decade, the museum has reached new heights thanks to record-breaking attendance numbers, dramatic programmatic growth, and the critical support of its community. In 2022, the museum launched a capital campaign to support a new flagship facility, tentatively scheduled to break ground in 2027.

BMoCA’s Executive Assistant will play a critical role in the ongoing success of the museum’s efforts, supporting the administrative needs of the Executive Director (ED) + Chief Curator of the museum, and assisting other staff members as time allows. An ideal candidate for this position will have the capacity to be highly organized & task oriented in a dynamic environment in which priorities and needs can shift quickly.  A candidate should be a very strong communicator with an ability to create effective written communications and presentations. This candidate will also have the interpersonal skills and maturity necessary to communicate effectively with museum donors and strategic partners.

Essential Duties and Responsibilities

  • Manages ED calendar, scheduling requested appointments and proactively working to resolve scheduling conflicts.
  • Prepares the ED for meeting deliverables, including facilitating pre-meeting work with ED and entire museum staff to prepare information, materials, hospitality for ED meetings and communications.
  • Assists ED with Board of Directors and Executive Committee communications, including presentation development. 
  • Coordinates all details for Board of Directors meetings, and records and files Board of Directors meeting minutes.
  • Works with ED and Development department to plan donor cultivation meetings and events
  • Plans and coordinates all ED travel, including working with ED on BMoCA Travel programs.
  • Prepares and submits all ED expense reports.
  • Assists with basic HR administration and communication. 
  • Other duties as assigned

Education/Experience:

  • Bachelor’s degree ideal, or equivalent in work experience
  • Significant past experience as an Executive Assistant of an organizational or team leader, including providing support with written communication, presentation development and event management
  • Past experience in non-profit organizations preferred

Qualifications:

  • Has a service orientation to meet the needs of the Executive Director, which includes wearing “many hats” to respond to the dynamic nature of the Executive Director role/calendar/responsibilities 
  • Excellent organizational skills, including ability to plan and organize multiple projects, prioritize duties, meet deadlines, manage budgets
  • Strong written and verbal communication skills
  • Strong interpersonal skills
  • Ability to take initiative and be self-directed to bring projects to completion 
  • Ability to work effectively both as part of a team and independently
  • Ability to work with confidential information in a discreet manner
  • Up to date technology skills; proficiency with Google Suite a plus
  • Ability to periodically lift up to 50 pounds.
  • Ability to routinely walk up and down stairs.
  • Hold a valid driver’s license and have access to a vehicle in the event duties require pick up and drop off of materials.
  • Specific vision abilities included, close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. 

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Boulder Museum of Contemporary Art is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, national origin, creed, disability, marital status, sexual orientation, or political affiliation.

Hours & compensation

This role is a full-time, exempt position and typical working hours are 40 hours/week, 9am-5pm Monday through Friday on-site at the museum. The position may require periodic work on weekends and evenings as required by the Museum’s events calendar. 

The salary range for this position is $55,000-$65,000 based on experience and includes health and dental benefits, paid vacation, access to a 401K plan, a RTD EcoPass, and a complimentary gym membership to One Boulder Fitness.

To Apply:

Send a cover letter and resume to jobs@bmoca.org. No phone calls please. Application deadline: open until position is filled. Start date: as soon as available.

Compensation: $55,000-$65,000

Apply Here