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Job Board

Manager of Private Events

Denver Botanic Gardens

Denver
Full Time
Posted July 21, 2022
About Denver Botanic Gardens: Green inside and out, Denver Botanic Gardens was founded in 1951 and is considered one of the top botanical gardens in the United States and a pioneer in water conservation. Accredited by the American Alliance of Museums, the Gardens has a robust living plant collection, natural history collection and art collection along with temporary art exhibitions. The Gardens is a dynamic, 24-acre urban oasis in the heart of the city, offering unforgettable opportunities to flourish with unique garden experiences for the whole family – as well as world-class exhibitions, education, and plant conservation research programs. 
For more information, visit us online at www.botanicgardens.org.
 
Denver Botanic Gardens is currently hiring for a Full Time Manager of Private Events in our Private Events Department!  Read below to see if the requirements might be a good fit for you:
 
Job Summary:
The Manager of Private Events is responsible for overseeing the private rentals at York Street. Leading a dynamic sales team through all aspects of the sales process including sales, execution, negotiation, overcoming objections, and revenue goals is a main part of this important position. This role will also be responsible for selling and servicing events including internal organization meetings. This role must showcase both managerial level accountability while also being able to flex into administrative responsibilities when necessary, maintaining high levels of customer service and guest experience. This person will train and manage sales associates and lead logistical coordination as well as being the main lead onsite during event season. In addition to servicing events, responsibilities also include being on-call during assigned events or certain dates. Must maintain a flexible work schedule to accommodate night, early morning, some holiday, and weekend work.  
 
The position should have some work from home flexibility to balance out the dynamic!  
 
Essential Job Duties:
  • Consistently meeting or exceeding sales goals via team leadership as well as conducting on-site and off-site sales calls which includes driving to and from appointments.
  • Promptly respond to inquiries including but not limited to phone calls, e-mails, and drop-in site visits as well as scheduling and executing site visits and final walkthroughs.
  • Maintain an active role in the sales and distribution of leads, contract generation and review, and sales pipeline.
  • Must exercise effective listening, communication, and perform diplomacy with internal and external customers and staff in all situations.
  • Cultivate and maintain client relationships to increase return sales business. Maintain high-level customer service and guest experience throughout the event process.
  • Evaluating all event logistics to make sure details are being executed to the fulfillment of the Gardens expectations, contract requirements, and the client expectations.  
  • Coordinate all assigned internal meetings/events. 
  • Promote a positive perception of the Gardens through the development and fostering of relationships with including but not limited to, clients, vendors, and industry professionals.  
  • Establish a positive and productive team culture. 
  • Responsible for assigned aspects of sales team supervision including, but not limited to interviewing, hiring, training, development, disciplinary action, approving timesheets, approval/denial of subordinates’ vacation requests, mentoring, and scheduling.
  • Attend a variety of meetings to represent the Private Events team, as well as one on one meetings with sales staff. Providing regular updates to the Associate Director of Private Events.
 
Other Job Duties:
  • Assist with physical event set-up when needed. 
  • Occasionally, make trips offsite for departmental needs.  
  • Work with the Operations Department to ensure all equipment used for private events is clean and fully operational. If deficits are identified, work with Operations Department to remedy them.  
  • Work with all departments to assure the highest quality experience for all DBG visitors.
  • Perform other duties as requested by management including by not limited to helping with public events.
  • Establish strong working relationships with vendors who service events at the Gardens including but not limited to preferred and approved caterers, planners/DMCs, entertainment, rental/decor providers, and florists.
Education/Experience:
  • Five + years of proven sales and leadership in private events with a minimum of that being 3 years of direct sales team management and execution. 
  • Experienced in high volume, multi-event space locations. 
  • Associate Degree or higher preferred. 
  • Knowledge of Vantix ATMS+, Caterease, Microsoft Products, and Social Tables is preferred. 
  • Must maintain a flexible schedule and be available early mornings, nights, weekends, and holidays depending on the events schedule.  Some work from home flexibility will be available.
  • Must have strong interpersonal and diplomatic skills and the ability to listen effectively and exercise diplomacy. 
  • Candidates must be able to be at event sites sometimes with very short notice.
  • Position requires a valid driver’s license, insurable driving record.
The above statements are intended to describe the general nature and level of work performed by people assigned to this job. This is not an exhaustive list of responsibilities, duties, and skills required of personnel so classified.
 
  
· Effective immediately, Denver Botanic Gardens will require new employees to provide proof of full COVID-19 vaccination or request a variance for medical or religious reasons (please contact Human Resources for the necessary forms if you wish to apply for an exemption).  Please provide proof of your vaccination to orientation.
 
   
Denver Botanic Gardens has an incredible benefits package for eligible employees!
  • Our major benefits include a choice of Medical Plans, a Dental and Vision plan and Life Insurance plan. We have Flexible Spending Accounts (FSA) and a Healthcare Spending Account (HSA).
  • The Gardens also offers a generous Retirement Savings Plan with Company contribution of 6% after one year of service for eligible participants.
  • The Gardens offers paid holidays, vacation, sick time, and access to personal lines of insurance. Additional benefits include short-term and long-term disability coverage for eligible positions, an Employee Assistance Program (EAP), and an RTD ECO pass.
  • For eligible employees, DBG employment also includes a complimentary Denver Botanic Gardens Membership, access to Gardens education classes and summer concert tickets.  
Come work for a place that offers you SO much more than just a paycheck!

Compensation: $54k - $57k - Base plus up to $40k Commission

Apply Here