Motus Theater: Administrative & Development Coordinator (FT)
Motus Theater’s mission is to create original theater to facilitate dialogue on critical issues of our time. We aim to use the power of art to build alliances across diverse segments of our community and country. We strive for local reach and national impact. Motus focuses on bringing marginalized voices or silenced histories to the stage and creating theater through the lens of race and class. To best understand Motus’ work, we strongly recommend applicants consult Motus’ website, Youtube channel, and our podcast website.
Motus Theater is looking for a new team member to serve as our Administrative & Development Coordinator (ADC). The ideal candidate is committed to supporting Motus’ mission by organizing and coordinating (online and in-person) operations to ensure organizational effectiveness and efficiency within the area of administration and development. This position will primarily report to the Motus Theater Producing Director and will work in collaboration with other Motus Theater team members.
Position responsibilities will include, but are not limited to:
- Maintains the organization’s files in hard copy and digital formats;
- Maintains, suggests modifications to, and creates administrative protocols and procedures;
- Oversees and maintains Motus’ calendar, general email, P.O. Box (both incoming and outgoing mail), general phone, and Motus and Shoebox Stories websites;
- Manages business-related local and state taxes and merchandise sales, and supports the preparation of 990 forms;
- Manages insurance accounts;
- Pays vendors and deposits checks;
- Coordinates payroll with Motus’ accountant, provides staff and vendors with the appropriate IRS and HR forms, and maintains updated employee handbook;
- Manages the ticketing for in-person and virtual performances, and fills out community calendars;
- Transports boxes with event materials to and from in-person performances;
- Manages welcome desk at in-person events including overseeing sales, distributing and collecting evaluations, collecting donations, and managing the cash drawer;
- Manages performance transcripts, evaluation data, attendee data, and updates addresses on external communication platform;
- Orders office and project supplies.
- Development Administration
- Manages Motus’ donor database and generates donor reports;
- Writes and issues thank you letters and donation receipts;
- Supports donor and sponsor cultivation;
- Supports the Producing Director in scheduling, preparing for, and attending Development Committee meetings;
- Supports the Producing Director in researching and writing grant applications and reports;
- Supports Board Members in fulfilling their fundraising goals;
- Organizes and coordinates the execution of annual report and end-of-year mailings with board and volunteers, and supports development events.
Qualifications & Skills:
- Three or more years of administrative experience or comparable experience;
- Bachelor’s degree or equivalent experience;
- Modern computer technology skills, including proficient use of Microsoft Office Suite and Google Suite;
- Ability to travel locally to pick up mail, distribute materials, transport performance materials, and attend events;
- Excellent organizational skills and problem-solving ability;
- Ability to self-direct, take initiative, and recommend and implement process improvements;
- Ability to prioritize and maximize workload, and to manage multiple projects and deadlines;
- Ability to “follow through” on tasks and goals;
- Excellent verbal and written communication skills, as well as interpersonal skills, and the ability to represent Motus Theater with external partners;
- Demonstrated qualities of a team player, ready to pitch in for any all-hands-on-deck moments;
- Demonstrated attributes of honesty, respectful, professional integrity in support of the organization;
- Maintains confidentiality and possesses cultural competency, sensitivity, and commitment to the values of Motus Theater.
- Proficient use of Quickbooks (or equivalent accounting platform);
- Proficient use of DonorSnap (or equivalent donor management platform);
- Proficient use of Zoom (or equivalent video conference platform) from the perspective of the host;
- Proficient use of Squarespace (or equivalent website hosting platform);
- Familiarity with MailChimp (or equivalent external communications platform);
- Familiarity with Eventbrite and Brown Paper Tickets (or equivalent online ticketing platforms);
- Familiarity with ASANA (or equivalent productivity platform);
- Familiarity with social media platforms (i.e. Facebook, Twitter, Instagram);
- Proficiency in spoken and written Spanish.
Compensation & Benefits:
$40,000-$45,000, commensurate with background and experience. Benefits include PTO, company holidays, and a healthcare stipend.
Please submit a resume highlighting skills, professional experience, and education relevant to the position.
In addition, please submit a letter of interest addressing the following questions:
- What is your experience with privilege and oppression?
- Describe one of your most satisfying work-related accomplishments, including the skills and behaviors that supported this accomplishment.
- Anything else you’d like to share about yourself that would be important for us to know.
All application materials must be submitted via email to firstname.lastname@example.org. Application review will start on November 16th and the search will remain open until the position is filled.
Please, no phone calls or in-person inquiries.Apply Here