Job Summary:

This seasonal position (May-Aug) reports directly to the Venues Director and includes onsite administrative and production duties for all Summer Concert performances at the Denver Botanic Gardens, Four Mile Historic Park, and other locations as requested. (A full list of confirmed and required dates is attached).

The Production Assistant supports the work of the Production and Event Coordinators and is responsible for ensuring Swallow Hill’s production meets the requirement of the host venue for the entire run of show from load in to load out.

As directed by SH Coordinators or Directors, responsibilities may include onsite communication with performers, tour managers, and other touring team members, and may involve supporting the customer service team, assisting patrons, volunteers, and vendors.

Successful candidates are meticulous about presentation and details, meet deadlines consistently, have excellent customer service, and are able to prioritize and execute several different tasks that arise during a live music event, taking proactive responsibility to ensure exceptional public experience.

The candidate will be required to use their personal vehicle on occasion, requiring a reliable vehicle, clean driving record and valid driver’s license. Additionally, they must be capable and confident of driving, parking, and backing up a 15 passenger and/or cargo van. 

Roles and responsibilities are subject to change and re-evaluation. 

Duties/Responsibilities:

• Conduct pre and post-show set up/clean up of the venue, green room, and dressing room.
• Communicate with vendors and volunteers on the day of the show. 
• Ensure the safety and cleanliness of the venue.
• Provide additional production/artist/patron support, as needed.

Education and Experience: 

• 3-5 years of experience in large-scale event planning and production assistance.
• Must be well versed in live music and event production, including but not limited to stage management, artist management, and volunteer management. 
• Ability to work under pressure on concurrent projects with competing timelines. 
• Strong self‐initiative, problem solving skills, time management, and attention to detail
• Excellent customer service skills and leadership, including quick decision making skills. 

Physical Requirements: 

• This position requires walking, stooping, bending, reaching, and standing for extended periods. 
• Must be able to lift and carry items weighing up to 40 pounds. 
• All events are outdoors, rain or shine.
• This position also requires hearing to accurately understand information at normal spoken word levels in a potentially loud environment and visual observation for reviewing, checking, preparing, and maintaining written and computer files. 
• Manual dexterity to operate standard office, data entry, and other related facility and production equipment is required. 

EEO Statement

Swallow Hill provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Swallow Hill complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time with or without notice.

To apply for this position, please send a cover letter and resume with references to the attention of Nancy May at: nancy@swallowhillmusic.org 

2023 Summer Concert Schedule (subject to change)

• Meals and meal breaks will be provided for all events
• Shifts will be no more than 12 hrs

June 1 between 1:00 pm – 11:00 pm SG/4 Mile Stillhouse Junkies

June 8 between 1:00 pm – 11:00 pm SG/4 Mile Birds of Play

June 15 between 1:00 pm – 11:00 pm SG/4 Mile Automatic Iris

June 20 between 7:30 am – 11:00 pm DBG Neko Case

June 21 between 7:30 am – 11:00 pm DBG Marc Cohn & Shawn Colvin

June 22 between 1:00 pm – 11:00 pm SG/4 Mile Clay Kirkland & Friends

June 26 between 7:30 am – 11:00 pm DBG Rising Appalachia

June 29 between 1:00 pm – 11:00 pm Sg/4 Mile Thunder & Rain Band

July 6 between 7:30 am – 11:00 pm DBG Santigold

July 6 between 1:00 pm – 11:00 pm SG/4 Mile Miguel Avina

July 11 between 7:30 am – 11:00 pm DBG Esperanza Spalding

July 13 between 1:00 pm – 11:00 pm SG/4 MIle Los Mocochetes

July 17 between 7:30 am – 11:00 pm DBG Fitz and the Tantrums

July 20 between 1:00 pm – 11:00 pm SG/4 Mile High Lonesome

July 24 between 7:30 am – 11:00 pm DBG Preservation Hall Jazz Band

August 1 between 7:30 am – 11:00 pm DBG Andy Grammer

August 2 between 7:30 am – 11:00 pm DBG Steep Canyon Rangers 

August 9 between 7:30 am – 11:00 pm DBG Ozomatli

DBG = Denver Botanic Gardens at York Street

SG/4 Mile = Shady Grove at Four (4) Mile Historic Park