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Job Board

Senior Payroll Specialist

Denver Art Museum

Full Time
Posted May 8, 2023


This position reports to the Director of Accounting.

This position supports all aspects of Payroll, utilizing a skillset that has great attention to detail, accuracy, understanding Museum operations, not-for-profit accounting, as well as payroll and withholdings regulations. Additionally, reconciles Benefits accounts and other payroll related balances. Performance of segregated duties and adherence to internal control procedures contributes to the audit requirement of safeguarding museum assets.


Recurring Duties

  • Prepare bi-weekly payroll. Reviewing prior to submission for accuracy based on approved timesheets, applicable pay rates and employee benefit elections.
  • Partner with Talent & Culture to ensure new employees, changes and terminations are accurately entered in the payroll system.
  • Comply with regulatory reporting and filing requirements including garnishment management.
  • Monitor timesheets to ensure timely submission and approval.
  • Prepare, maintain, and review payroll reports including management reports.
  • Prepare, maintain, and review Full Time, Flex-Time and Part-Time payroll budgets.
  • Ensure timely distribution of the Museum’s W-2s.
  • Reconcile employee benefit plans between the payroll systems and benefit vendors and communicate discrepancies to Talent & Culture in a timely manner.
  • Ensure timely submission of benefit invoices to Accounts Payable.
  • Handle administration of the Museum’s 403(b) retirement plan including employee eligibility and remitting contributions to provider.
  • Prepare workpapers for 403(b) Audit and Worker’s Compensation Audit.

Month End and Year End Process

  • Ensure payroll expenses are recorded to the general ledger.
  • Month end closing responsibilities as assigned, including reconciliations.
  • Assist with the annual audit process and 990 return.


Act as backup for:

  • New employee vendor process
  • TIN matching
  • Accounts payable processing

Other Duties/Responsibilities 

  • Follow the Museum’s documented policies and procedures and uphold internal controls.
  • Participate in department and Museum projects.
  • Support other accounting team members.
  • Other projects and duties, as assigned.
  • Consistent usage of the Racial Equity Lens in day-to-day operations
  • Yearly goal setting to support Racial Equity Roadmap initiatives.

QUALIFICATIONS (Education, Experience, Skills, etc.):

  • 3 years of experience relevant to Payroll processing or training which provides a working knowledge of accounting procedures
  • Successful completion of two to three college semester of basic accounting classes or equivalent work experience
  • Proficient in Excel and Word, Microsoft Dynamics Nav (Serenic) experience a plus
  • Experience with Paycom Payroll and HR software
  • Detail oriented, professional attitude, reliable, positive customer service skills
  • Possess strong organizational and time management skills
  • Strong problem-solving skills, basic accounting knowledge, research and resolution skills, data analysis and multi-tasking skills
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees and vendors in a professional manner
  • Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Pay: The hiring salary range for the position is $63,000-$69,000 based on experience.

Benefits: A comprehensive medical/dental/vision plan, that can be extended to domestic partner, spouse, and children. DAM 100% paid Life Insurance, and Short/Long Term Disability. Generous sick and vacation paid time off and one personal day. Ten paid holidays. 403(b) Retirement Plan with immediate eligibility to contribute and those who meet the requirements will qualify for the 3% non-elective contribution and 2% match program. A free RTD Eco Pass. A free DAM Family Membership. Free Telehealth and Employee Assistance Program. Access to Headspace. Two weeks Paid Parental Leave.

NOTE:  The DAM prioritizes adaptability and a human-centered work environment. We are happy to consider accommodations to the position. This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. We know there is no such thing as a “perfect” candidate – Nor do we look for the right “fit” with us, we look for the add! We believe in cultivating an environment where there is diversity of perspectives, in hopes that we can all thrive in an inclusive environment.

We know that searching for a job can be stressful so we would like to give you an overview of the process to manage expectations. This role may require a phone screen, interviews with hiring manager and or panel that will be held in-person at the DAM or video.


As an institution, we believe the Denver Art Museum is both a platform for and an amplifier of the voices of people of all races. We acknowledge that Black lives matter and communities of color – Latinx, Indigenous, Black, and others – have been underrepresented in art museums over decades, both internally and externally. We are committed to elevating all voices, artworks and perspectives and strive to support racial equity inside and out.

We prohibit discrimination against any person or organization based on age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, veteran status, political service or affiliation, genetic information, or disability, as well as any other status protected by federal, state or local law.

We strive to provide a professional and positive work environment for our employees. The Museum expressly prohibits any form of employee harassment on the basis of age, race, sex, color, creed, religion, national origin, sexual orientation, transgender status, gender identity, gender expression, ancestry, marital status, veteran status, political service or affiliation, genetic information, disability or any other applicable status protected by federal, state or local law.  Actions based on these or any legally protected characteristic will not be tolerated.

We encourage the freedom of gender expression and/or gender presentation.  As an institution, we do not create barriers that may prevent any employee from expressing behaviors, mannerisms, interests, and appearances that represent their authentic personality or culture. Qualified candidates are expected to exemplify the DAM’s internal values, which include being dynamic, respectful, inclusive, creative, and curious.  The ability to maintain effective and positive working relationships with visitors, employees, volunteers, representatives of public and private entities, policy making bodies, and contractors is critical to the success of this position.

The Museum believes vaccination is an important measure to protect the health and safety of everyone from significant illness due to COVID-19 infection. As a condition of employment, employees must present proof that they are fully vaccinated against COVID-19 on their first day of employment or receive an exemption or other reasonable accommodation due to circumstances protected under federal or state law that prevent the employee from being vaccinated. Employees are also mandated to receive a booster within 6 months of being fully vaccinated.


Compensation: $63,000-$69,000

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