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Translation Instructions

Initial Spanish translation has been completed for all content that is currently on your website. From this point, the SCFD staff will just have to update Spanish translations for any content that is edited or added to the website. Steps are below.

If you wish to add another language to the available translation on the website, we suggest having Ligature do the full initial setup and addition of the language. Then SCFD staff can lead translation for all updated and added content.

Translating Post Content

All post types on your site are translated, these include:

  • Pages
  • Organizations
  • Events
  • Grant Deadlines
  • Stories
  • Jobs
  • Community Bulletins
  • InfoBears
  • Testimonials

For each of these, a LANGUAGE box now appears at the top of the right panel when editing, just above the PUBLISH box.

Updating Content

If you make an update to any of these post types, you’ll need to refresh the translations.

  1. Edit and update the page/post/story/etc. normally by clicking the blue UPDATE button.
  2. Once you update, the icon next to SPANISH will change to REFRESH. Click this icon.
  3. If you get a pop up that says “Do you want to translate automatically?”, click YAS
  4. Click the green check box in the right panel until all of the sections are done/have green bars beside them all. If they are all green already, you can just skip to the next step.
  5. Click FINISH in the bottom right corner.
  6. Click COMPLETE in the bottom right corner.
  7. This is take you back to the content that you were editing and you are done!

NOTE: You can see in the table view of each content type which posts need to have translation updated. Look for the REFRESH icon and click it right from this screen.

 

Adding New Content

If you add a new post/page/organization/etc. to the website, you’ll need to add the Spanish translation.

  1. Create and input content as normal and click either PUBLISH or SAVE DRAFT.
  2. In the LANGUAGE box, make sure that both check boxes (“Duplicate uploaded media/featured image to translations”) are checked. If they are not, check them and click UPDATE.
  3. Click the ADD TRANSLATION TO SPANISH icon that appears in the LANGUAGE box.
  4. Click the green check box in the right panel until all of the sections are done/have green bars beside them all. If they are all green already, you can just skip to the next step.
  5. Click FINISH in the bottom right corner.
  6. Click COMPLETE in the bottom right corner.
  7. This is take you back to the content that you were creating and you are done!

Editing Spanish Translation

If you see a translation that is incorrect or not the preferred phrasing, you are able to edit all content translations.

  1. Go to the Page or Post that you want to edit the translation for on the back end.
  2. Click the edit (pencil) icon next to SPANISH to take you to the translations
  3. Click on the section on content that you want to edit the translations for. The chosen section will highlight in blue.
  4. Edit the Spanish translation in the text box on the right.
  5. Click the green check box to Save this update.
  6. Repeat as needed for different content sections.
  7. Click FINISH in the bottom right of the screen.
  8. Click COMPLETE in the bottom right of the screen.
  9. Update made! And you are taken back to page/post that you were editing on the backend.

 


For Initial Setup

To translate post types, go to WPML > Translation Management. Once there, you can choose the Post Type, Translation Status and many other options (see below) in the 1. Select items for translation section.

When the Post Types have been filtered, you can select which posts you would like to add to be translated. Once you have the desired posts selected, you can add them to be translated via the Add selected content to translation basket button at the bottom of the page (see below).

When the posts have been added to the Translation Basket, you should see the Translation Management tab navigation item turn blue. Click on Translation Basket and choose Send all items for translation at the bottom of the page.

Once the posts are added to the Translation Basket, you can go to Translation Tools in the tab navigation to see what content is available to be translated. Check which items you want translated, and the click Translate automatically at the bottom of the page (see below).

All complete!

Translating Taxonomies

You are able to translate all taxonomies available on your site, these include:

  • Categories
  • Tags
  • Event Calendar Categories
  • Topics
  • Experiences
  • Tiers
  • Disciplines
  • Job Type

To translate post types, go to WPML > Taxonomy Translation. Once there, you can choose the Taxonomy in the Select the taxonomy to translate dropdown. Once a taxonomy is selected (ie: Disciplines) the body content should update with a list of related taxonomies.

In the related list of taxonomies, you should see a British and Spanish flag in each row. Clicking on the icon under the Spanish flag (either a pen icon for edit or a plus icon to add translations) should bring up a modal with English and Spanish translations side by side (see below).

At this screen you will be able to copy, edit and update any translated taxonomy information.

All complete!

Translating Media

You are able to translate all media available on your site, these include:

  • Images
  • Featured Images
  • PDFs

All Media uploads will automatically be duplicated, but all related content (name, alt text, caption, description, etc) can be edited individually. The different fields won’t show on the Media Translation screen unless English content was added first.

To translate media, go to WPML > Media Translation. Here you will see a list of all media, as well as options for filtering. To edit an individual image, click on the edit icon below the Spanish flag and update the related fields (see below).

Reminder: The different related image fields (ie: Caption, Alt text, Description) WILL NOT show until the English version is filled out.

All complete!

Updating / Replacing Media

You are able to replace all media available on your site, these include:

  • Images
  • Featured Images
  • PDFs

This method is useful when an image has text within the media (ie: text on images, info graphics, etc).

To replace media, go to WPML > Media Translation. Here you will see a list of all media, as well as options for filtering. To replace an individual image, click on the image under Translation: Spanish (you should see a Use a different file button as well as a blue hover effect) and upload the Spanish version of the image.

Translating Menus

You are able to translate all menus available on your site, these include:

  • Main Navigation
  • Secondary Navigation (top black bar)
  • Footer Navigation

To translate menus, go to WPML > WP Menus Sync. Here you will be able to view all menu items, and see any changes / differences since the Menus were last synced. At the bottom of the page, you can click the Sync button which will take you to a list of all changes made, along with checkboxes to choose which items to update. Clicking the top checkbox will check all items in the list, and then you’ll be able to click Apply Changes, to update all selected Menu Items (see below).

All complete!