The Development Coordinator will play an active role in supporting a wide range of fundraising activities, with special emphasis on grants administration, database management, donor stewardship, and fundraising support for our growing team. You’ll frequently be tasked with problem-solving and/or providing customer support to donors, and will tackle a variety of tasks, from routine to complex. We are looking for a flexible self-starter who enjoys working in a dynamic team environment and embraces the value of community and cultivating relationships with people from a variety of backgrounds and lived experiences.

Grant Administration Support – 40%

• Accurate and timely tracking of deadlines, applications, and reports using a comprehensive grants calendar and Salesforce database
• Support the grant application process by gathering necessary documents and ensuring timely submissions
• Maintain organized and up-to-date electronic grant files
• Manage small (<$10,000) grants from prospecting to final submission
• Work with Finance staff for smooth data-sharing between the donor database and the accounting system
• Submit grant applications and reports using online portals and/or other methods required by funders and follow up with funders, as necessary
• Research and vet funding opportunities using grant guides, online resources, and recommendations from staff and partners

Fundraising Support – 40%

• Manage development data in Salesforce to ensure data integrity and quality; work with IT Manager and Salesforce contractors on updates, integrations, and troubleshooting
• Ensure accurate and timely entry of gifts (opportunities), payments, and contacts
• Work with staff to ensure all in-kind gifts are accurately tracked, entered in Salesforce, acknowledged, and provide monthly in-kind reports detailing usage to Finance
• Manage donor stewardship activities, ensuring that donors are quickly and appropriately acknowledged, and supporting staff/board with assigned stewardship tasks
• Provide ongoing support and communication for members of DUG’s monthly donors
• Generate lists, exports, and reports using routine and custom queries
• Work with team to create gift entry processes and procedures and update, as needed
• Train and support staff on database use as needed
• Ensure accurate and timely handling and acknowledgement of gifts
• Assist with the implementation of fundraising activities and campaigns, including revenue tracking and reporting
• Assist with funder and partner proposals and presentations
• Coordinate logistics and lists for physical mailings and email campaigns/outreach

Event Support – 15%

• Assist events manager with planning and logistics for a variety of fundraising and stewardship events, including supporting live and silent auctions by soliciting/tracking items, providing day-of support, assisting with RSVPs and guest lists, etc.
• Support event data entry, ensuring that invites, attendance, costs, related gifts, etc., are tracked accurately
• Assist with event evaluations and reporting

Other – 5%

• Provide backup support to office manager, answering phones and greeting guests as needed
• Provide administrative and data support for other programs and special projects as needed/assigned
• Engage in professional development opportunities to gain knowledge of the nonprofit sector and the field of fundraising
• Administrative tasks as needed and required of all roles (tracking and submitting hours, spending reports, mileage, etc.)