Accounting Specialist

Why Join Us?

Consider joining our creative and dynamic team! In partnership with accounting team members, the Accounting Specialist supports all revenue and cash receipts aspects of accounting utilizing great attention to detail, accuracy, understanding of Museum operations and not-for-profit Accounting. With clear segregated duties and adherence to internal control procedures, this position contributes to the audit requirement of safeguarding museum assets and reports to and collaborates with the Senior Director of Accounting.

Position type: This position will be covered by a Collective Bargaining Agreement with AFSCME-CWU.

Pay: The hiring range for the position is $21.00-$26.25 per hour based on experience.

Benefits: A comprehensive medical/dental/vision plan, that can be extended to domestic partner, spouse, and children. DAM 100% paid Life Insurance, and Short/Long Term Disability.  Generous sick and vacation paid time off and one personal day. Ten paid holidays. 403(b) Retirement Plan with immediate eligibility to contribute and those who meet the requirements after one year will qualify for the 3% non-elective contribution and 2% match program. A free RTD Eco Pass. Free Telehealth and Employee Assistance Program. Access to Headspace. Two weeks Paid Parental Leave. A free DAM Family Membership and perks. This position is based at the Denver Art Museum, which only has a pay to park option.

What You’ll Do

Daily Duties

• Reviews and records revenue postings including Museum Shop, Membership, Admissions, Development and Events.
• Downloads and reconciles bank lockbox deposits.
• Prepares and processes checks for remote deposits.
• Prepares invoices and manages cash receipts log.

Cash Office – One to two days a week and back up, as necessary.

• Performs cash vault reconciliations.
• Prepares and distributes bank bags.
• Prepares weekly change orders.
• Prepares and distributes courier per diems in accordance with Museum policy.

Month End and Year End Process

• Records event revenue in the appropriate month.
• Records Museum Shop COGS, inventory adjustments, and monthly reporting.
• Reviews and prepares entries to record monthly credit card fees.
• Assists in the annual budget and reforecasting process.
• Completes month end closing responsibilities including reconciliations.
• Reconciles Deferred Gift Cards.
• Assists with Sales Tax Reporting.

Other Responsibilities

• Understands and ensures appropriate segregation of duties across all departments and documents workflow processes.
• Ensures accurate cut off and completeness of financial information.
• Verifies proper accounting classification of receipts by assignment of accounting account codes.
• Follows documented policies and procedures and upholds internal controls.
• Participates in department and Museum projects.
• Supports other accounting team members.
• Researches and resolves problems in a timely manner.
• Assists with museum annual audit and 990 schedule information.
• Assists with governmental compliance regarding annual museum license renewals.